Administrative Associate

Written By Dan Swern

Administrative Associate (P/T remote, $25/hour, average 10 hours per week)

At Sea Dog Theater (www.seadogtheater.org), we gather around stories, shared meals, and honest conversations to explore questions of alienation and reconciliation.

Sea Dog Theater’s staff operates remotely and programs out of St. George’s Episcopal Church in the Gramercy Park neighborhood of New York, where we are presently producing the New York revival of Clifford Odets’ Awake and Sing! This is our follow up production to our sold out and critically acclaimed production of Mitch Albom’s Tuesdays with Morrie which starred Tony Award-winner Len Cariou (OBA Best Revival 2024). Annual programming also includes our reading series and new play development partnerships.

The Administrative Associate is an entry level position that reports to the Managing Director and will provide support for Sea Dog Theater’s general operation and projects including general management, bookkeeping, grant writing and reporting, donor management, internal communications, calendar management, note taking, and task management. This is a part-time remote position. This job is best suited for someone who is effective at managing their own work schedule, an excellent self-starter and communicator (both written and verbal), and has a strong track record supporting small team efficiency and operation. The successful candidate is driven to support artists and theater makers and to help them thrive in creating high-quality work.

Position Responsibilities Include:

  • Contract generation and management

  • Payroll management

  • Quickbooks management, includes bookkeeping, budgeting, purchase orders and organization purchasing, accounts payable and receivable, receipt tracking

  • Insurance, tax filing, and all general organization management

  • CRM management, includes donor software management and correspondence

  • Grantwriting - calendar and submission management

  • Administrative and production calendar including programming and meeting schedule, and senior staff scheduling

  • Organization correspondence between staff, board, and community partners

  • Administrative meeting notes tracking and synthesis

  • Board of Directors correspondence and materials management

  • Website maintenance

  • Regular communication and scheduled check-ins with Managing Director and additional staff as needed

  • Support the needs of administrative staff as needed, including but not limited to generating internal and external communications and collateral

  • Calendar management

Physical Expectations:

  • Personal Computer and Internet Access

  • Ability to be in New York regularly for in person meetings and special events

Knowledge/Skills/Abilities:

  • B.A. degree or equivalent, with professional administrative experience

  • Strong communication skills, both written and verbal

  • Strong computer skills, including knowledge of mail merges and using intermediate to advanced features in Excel 

  • Strong experience with G-Suite and Google Drive

  • Experience with Quickbooks or other bookkeeping software

  • Experience with donor management software

  • Detail-oriented with organization, project management, and time management skills

  • Ability to perform a substantial number of tasks independently

  • Ability to work cooperatively, foster team spirit, and maintain a positive demeanor

  • Ability to solve problems independently 

  • Ability to clearly communicate needs and expectations to staff supervisor

  • Commitment to the vision and values of Sea Dog Theater

Please know that no one ever meets 100% of the preferred qualifications. If much of this describes you, we encourage you to apply.

Compensation: $25/hour, averaging 10 hours per week

Sea Dog Theater does not discriminate on the basis of race, sex, color, disability, national origin, religion, creed, age, marital status, sexual orientation, citizenship or authorized alien status, or veteran status.

Complete applications should include a cover letter, resume, and three references, and should be completed through our online form at https://www.seadogtheater.org/jobs/administrative-associate. Applications are now being accepted and the search remains open until the position is filled, though strong preference will be given to those who apply by September 30. Sea Dog Theater is a nonprofit, 501(c)(3) organization. You can visit our website, www.seadogtheater.org, and find us on Facebook and Instagram @seadogtheater.

Dan Swern